Title: Lead Coordinator, Business Operations-Emergency Medicine
Summary
This position will handle both research administration and clinical operations tasks. The individual should be comfortable running reports, analyzing data, managing/reconciling budgets, and initiating process improvement. Coordinating projects and programs for the department.
Job Duties
- Primary point of contact in the department for general business and financial inquiries.
- Coordinates projects and programs within the department.
- Assists with budget planning, and monitoring.
- Creates and distributes financial and ad hoc reports using SAP, or other software.
Research Administration:
- Assists with Clinical Trial Invoicing.
- Assists with Pre and Post Award Management.
- Initiates Account Close-outs.
- Assists with developing budgets for research studies and federal grants.
- Assists in processing research reimbursements for research staff and vendors for the services and supplies they provided.
- Assists with open ClinCard accounts and close the accounts once the study is over.
- Assists in maintaining the research accounting tracker.
- Oversees and processes purchase orders for research equipment and supplies after the necessary levels of approval are obtained.
Clinical Operations
- Presents faculty performance/ Productivity reports.
- Analyzes data to identify and summarize problem areas to supervisor and leadership.
- Uses advanced Excel formulas to generate reports and productivity charts, graphs for MDs and APPs .
- Tracks Productivity Targets vs. Actual by the institution.
- Provides monthly results to Administrator, and Financial Manager .
- Reconciles pending charges for applicable sites, identify trends, and track progress to completion.
- Reviews charge-capture reports and resolve issues by working with the appropriate billing entity.
Schedules Management & Invoicing
- Reconciles hours by the site to ensure correct payments and invoices are generated a. Coordinate shift changes on Shift Admin and maintains communication with the Medical directors and providers.
- Sends a monthly stats to report to the BCM finance affiliate team to invoice entities we work with FTE & Work Hours Reconciliation.
- Creates, tracks, and maintains FTE allocations for all providers (Preliminary, Final, Look-back rosters).
- Generates monthly hours reports to Medical Directors and helps identify issues.
- Reviews Provider Reimbursements and direct faculty and staff where corrections are needed.
- Ensures providers do not exceed set budgets for CME.
- Notifies supervisor if any issues arise.
- Assists with purchase orders such as ordering lab coats and administrative supplies (i.e., business cards, letterhead, envelopes).
Minimum Qualifications
- High School diploma or GED.
- Six years of relevant experience.
Preferred Qualifications
Bachelors or Masters in a related field.
Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
14109
CA