Title:  Lead Coordinator, Business Operations-Emergency Medicine

Division:  Emergency Medicine
Schedule:  Monday to Friday 8 a.m. to 5 p.m.
Work Location:  Houston, TX
Salary Range:  $51,256 to $70,733
FLSA Status:  Nonexempt
Requisition ID:  14109


This position will handle both research administration and clinical operations tasks. The individual should be comfortable running reports, analyzing data, managing/reconciling budgets, and initiating process improvement. Coordinating projects and programs for the department.

Job Duties

  • Primary point of contact in the department for general business and financial inquiries.
  • Coordinates projects and programs within the department. 
  • Assists with budget planning, and monitoring. 
  • Creates and distributes financial and ad hoc reports using SAP,  or other software.

Research Administration:

  • Assists with Clinical Trial Invoicing.
  • Assists with Pre and Post Award Management.
  • Initiates Account Close-outs.
  • Assists with developing budgets for research studies and federal grants.
  • Assists in processing research reimbursements for research staff and vendors for the services and supplies they provided.  
  • Assists with open ClinCard accounts and close the accounts once the study is over.
  • Assists in maintaining the research accounting tracker.
  • Oversees and processes purchase orders for research equipment and supplies after the necessary levels of approval are obtained.

Clinical Operations

  • Presents faculty performance/ Productivity reports.
  • Analyzes data to identify and summarize problem areas to supervisor and leadership.
  • Uses advanced Excel formulas to generate reports and productivity charts, graphs for MDs and APPs .
  • Tracks Productivity Targets vs. Actual by the institution.
  • Provides monthly results to Administrator, and Financial Manager .
  • Reconciles pending charges for applicable sites, identify trends, and track progress to completion.
  • Reviews charge-capture reports and resolve issues by working with the appropriate billing entity.

Schedules Management & Invoicing

  • Reconciles hours by the site to ensure correct payments and invoices are generated a. Coordinate shift changes on Shift Admin and maintains communication with the Medical directors and providers.
  • Sends a monthly stats to report to the BCM finance affiliate team to invoice entities we work with FTE & Work Hours Reconciliation.
  • Creates, tracks, and maintains FTE allocations for all providers (Preliminary, Final, Look-back rosters).
  • Generates monthly hours reports to Medical Directors and helps identify issues.
  • Reviews Provider Reimbursements and direct faculty and staff where corrections are needed. 
  • Ensures providers do not exceed set budgets for CME.
  • Notifies supervisor if any issues arise.
  • Assists with purchase orders such as ordering lab coats and administrative supplies (i.e., business cards, letterhead, envelopes). 

Minimum Qualifications

  • High School diploma or GED.
  • Six years of relevant experience.

Preferred Qualifications

Bachelors or Masters in a related field.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.