Title:  Lead Coordinator, Business Operations-Emergency Medicine

Summary

This position will handle both research administration and clinical operations tasks. The individual should be comfortable running reports, analyzing data, managing/reconciling budgets, and initiating process improvement. Coordinating projects and programs for the department.

Job Duties

• Primary point of contact in the department for general business and financial inquiries.
• Coordinates projects and programs within the department. 
• Assists with budget planning, and monitoring. 
• Creates and distributes financial and ad hoc reports using SAP,  or other software.

Research Administration:

• Assists with Clinical Trial Invoicing.
• Assists with Pre and Post Award Management.
• Initiates Account Close-outs.
• Assists with developing budgets for research studies and federal grants.
• Assists in processing research reimbursements for research staff and vendors for the services and supplies they provided.  
• Assists with open ClinCard accounts and close the accounts once the study is over.
• Assists in maintaining the research accounting tracker.
• Oversees and processes purchase orders for research equipment and supplies after the necessary levels of approval are obtained.

Clinical Operations

• Presents faculty performance/ Productivity reports.
• Analyzes data to identify and summarize problem areas to supervisor and leadership.
• Uses advanced Excel formulas to generate reports and productivity charts, graphs for MDs and APPs .
• Tracks Productivity Targets vs. Actual by the institution.
• Provides monthly results to Administrator, and Financial Manager .
• Reconciles pending charges for applicable sites, identify trends, and track progress to completion.
• Reviews charge-capture reports and resolve issues by working with the appropriate billing entity.

Schedules Management & Invoicing

• Reconciles hours by the site to ensure correct payments and invoices are generated a. Coordinate shift changes on Shift Admin and maintains communication with the Medical directors and providers.
• Sends a monthly stats to report to the BCM finance affiliate team to invoice entities we work with FTE & Work Hours Reconciliation.
• Creates, tracks, and maintains FTE allocations for all providers (Preliminary, Final, Look-back rosters).
• Generates monthly hours reports to Medical Directors and helps identify issues.
• Reviews Provider Reimbursements and direct faculty and staff where corrections are needed. 
• Ensures providers do not exceed set budgets for CME.
• Notifies supervisor if any issues arise.
• Assists with purchase orders such as ordering lab coats and administrative supplies (i.e., business cards, letterhead, envelopes). 

Minimum Qualifications

• High School diploma or GED.
• Six years of relevant experience.

Preferred Qualifications

Bachelors or Masters in a related field.