Title:  Lead, Research Administration

Division:  Office of Research
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Houston, TX
Salary Range:  $80,000 - $96,737
FLSA Status:  Exempt
Requisition ID:  14111


This is an exciting position within the newly established Research Support Office at Baylor College of Medicine. The position provides direct support for pre and post award grant administration for Baylor research administrative Staff and Faculty. The position will also be responsible for helping develop and implement training/workshops for the Baylor research community.  This position is ideally suited to individuals who are looking to help shape, improve research administration activities.  Reports to the Director, Research Administration.


Job Duties

  • Provide grant program expertise, financial expertise, and guidance related to sponsored research and educational grant application development for faculty, postdocs and graduate students pursuing independent funding.
  • Coordinate directly with Faculty needing assistance and support to develop individual and multi-program proposals, including assistance with grant proposal application systems such as Assist, Fastlane, Research.gov, grants.gov, CPRIT, and ProposalCentral.
  • Provide budget preparation assistance to assure correct faculty effort/salary calculations, SSO categorical breakdown, subcontract calculations and indirect cost calculations. This may require coordination with subcontracting organizations for their institutional data and forms for the application.
  • Serve as grants liaison between faculty, Baylor College of Medicine, national and international institutions, and/or federal/private funding agencies.
  • Review and analyze protocols for relevance to pending applications and advise applicants of renewals, personal training and certifications required prior to application submission.
  • Consult with faculty or learners regarding funding opportunities, eligibility, and application requirements for sponsored funding. Opportunities can range from simple fellowship grants to highly complex multi-program grants, training awards and contracts.
  • Review and assist applicants or departments in preparing, entering, and certifying summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN).
  • Help prepare applications for internal funding of grants, pilot projects and institutionally supported priority programs.
  • Review faculty-staff communication, and quality of the submission process.
  • Make efficiency recommendations for process revisions and lead the development and continuous improvement of the pre-award and post-award grants management process.
  • Be an active participant and presenter in SPOKE meetings and related workshops to extend and enhance application expertise among research faculty and learners. Work to help build and enhance the research administration community network at Baylor.
  • Communicate with a wide range of researchers both basic and clinical that will require assistance in grant preparation.
  • Will have a primary influence on junior investigators and learners that have not previously conceived and executed an independent application to an external awarding agency. Can help train staff within departments that do not have dedicated grants support.
  • Work to achieve functional and operational excellence in assistance to underserved departments and centers

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Six years of relevant experience.

Preferred Qualifications

  • CRA certification, experience with BCM Research Administration
  • Extensive knowledge of grant application programs and processes favored by BCM investigators, acquired through education or experience.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.