Title:  Lead, Business Operations and Grants

Division:  Medicine
Schedule:  Monday - Friday, 8 am - 5 pm
Work Location:  Texas Medical Center, Houston, TX
Salary Range:  $63,151 - $87,149
FLSA Status:  Exempt
Requisition ID:  9277


The Department of Medicine is seeking a section administrator for the Section of Infectious Diseases. With 14 sections, 10 centers, and seven vice-chair groups, the Margaret M. and Albert B. Alkek Department of Medicine is the largest adult practice department at Baylor College of Medicine. We are one of the largest education programs in the US with more than 700 trainees, and highly competitive specialty fellowship training programs, including seven federally funded research training grants. Our healthcare providers see hundreds of thousands of patients in seven inpatient and outpatient facilities and our department’s clinical excellence is recognized in U.S. News and World Report. Our departmental research initiatives span the continuum of biomedical research from basic to clinical, attracting $79.5 million in total extramural funding, including more than $62 million from the NIH as well as other federal sources.


This position offers the opportunity contribute daily as the operational and strategic leader for clinical, research and education missions. This includes financial management oversight for finances, including pre and post award for grants. In close partnership with the Section Chief and Medical Directors, this manager provides HR leadership of the section, including activities around recruitment, termination and disciplinary action. This role may offer the option for remote work on one day each week, upon completion of the orientation and initial learning phase. Additionally, through programs offered by BCM and the Department of Medicine, leaders have the opportunity to participate in professional development and hone necessary skills that set them up for future professional growth. 


Internal Title: Lead, Business Operations

External Title:  Lead, Business Operations and Grants

Job Duties

•    Directly manages 2 administrative staff, with dotted line supervisory relationships with 1 medical assistant and 1 nurse.
•    Manages operations: clinic productivity, provider performance, human resources, grants management (pre and post award) and budget compilation to ensure efficiency and success of section.
•    Develops and manages the Section's operating budget. Uses historical data to forecast section revenue and expenses for the following fiscal year, and monitors the strategic plan to ensure all upcoming initiatives are supported financially.
•    Performs monthly financial analysis detailing year-to-date variances to budget and presents findings to the Department of Medicine Chief Administrator and Directors.
•    Manages pre-award and post-award activities for all ID grants and associated faculty members. This includes working with principle investigator to create the budget, completing proposal forms as necessary, submitting the proposal in BRAIN, coordinating the account set-up, completing any supplemental forms or financial reports, and monitoring account to ensure appropriate funds utilization.
•    Defines work responsibilities for team members, assigns additional tasks as needs arise, sets deadlines, and reviews all work submitted.
•    Facilitates hiring of new team members, and promotions for established team members.
•    Conducts annual performance evaluations for direct reports, providing input into those for the clinical staff as well, and helps each staff member set personal and professional goals. Meets routinely with clinical teams to ensure smooth business operations.
•    Reviews and processes payroll and time off requests for staff members.
•    Collaborates with Section Chiefs to outline goals for the strategic plan that align with the organization's initiatives.
•    Responsible for team development for faculty, clinical and administrative team members. Coordinates the annual team retreat with the Section Chief and ensures all discussions and activities align with the section's strategic plan.
•    Oversees or originates special projects or programs.

Minimum Qualifications

  • Bachelor's degree. 
  • Six years of relevant experience.

Preferred Qualifications

  • Master's and four years of relevant experience will also be considered.
  • Experience with pre and post-award grants management.
  • Experience with clinical operations management.





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.