Title:  Executive Director of Philanthropic Operations

Division:  Office of Institutional Advancement
Schedule:  Monday - Friday, 8:00 am - 5:00 pm
Work Location:  Houston, TX
Salary Range: 
FLSA Status:  Exempt
Requisition ID:  9704


Reporting to the Assistant Vice President for Advancement Services, the Executive Director of Philanthropic Operations provides strategic leadership for Baylor College of Medicine’s fundraising infrastructure and serves as a key partner to colleagues in Advancement to utilize data and analytics to drive fundraising success. The Executive Director leads three essential teams – Database Operations and Analytics; Gift Operations; and Constituent Strategies - to create and sustain a customer-service oriented and donor-centric Advancement operation. This role is charged with aligning business support functions, policies and procedures, and technology infrastructure with the strategies, resources and priorities of the College.


The internal title is Director, Development; the working title is Executive Director of Philanthropic Operations.

The Office of Institutional Advancement and Alumni Affairs recognizes the importance of work-life balance. This position has the opportunity to work from home partially as part of our hybrid remote/on-site work arrangement.


The Office of Institutional Advancement and Alumni Affairs serves the mission of Baylor College of Medicine, the No. 1-ranked medical school in Texas for research and primary care, the largest recipient in Texas of National Institutes of Health research funding and home to the No. 1-ranked genetics department in the U.S.  As part of the OIAAA team, you will inspire donors and Baylor alumni to give through a variety of ways to advance the College's priorities across four mission areas: healthcare, education, research and community.  

OIAAA activities encompass fund development - at all levels up to major gifts - alumni relations, philanthropic communications, corporate relations and volunteer programs. You'll also play a mission-critical role in Baylor's quest to power the future of health, from helping secure funding for cutting-edge cancer research to obtaining scholarships for aspiring physicians, health professionals and scientists. Our success depends on attracting, promoting and retaining top-notch talent like you.   

OIAAA is committed to Baylor's values of respect, integrity, creativity, teamwork and excellence. We strive to maintain a welcoming and supportive environment where you can apply and grow your talents and skills in support of our vision of improving health through science, scholarship and innovation. To go far, we must go together. Consider joining Baylor College of Medicine and its 120-year legacy of caring for Houston, the state of Texas and the world.

Job Duties

  • Provides broad administrative oversight and strategic leadership in the planning, integration, implementation, improvement, and evaluation of functions and operations within Philanthropic Operations.
  • Oversees the planning and evaluation of the technology infrastructure necessary to promote and sustain development, marketing, and alumni relations activities.
  • Develops and maintains a comprehensive program for data management and is responsible for the development, implementation and maintenance of short and long-term strategic planning initiatives to improve and/or enhance products and services provided, and to ensure the quality and timeliness of data.
  • Ensures the timely and accurate data entry of gifts and/or biographical information, including gift coding, fund compliance, as well as compliance with IRS regulations of gift substantiation, CASE guidelines as well as BCM policies and procedures.
  • Provides direction and support to Gift Operations team, including evaluating current business practices and resources and optimizing performance for fundraising and campaign success.
  • Provides oversight of the Constituent Strategies team, which includes management of proactive and reactive research on individuals, corporations and foundations as well as moves management; oversees policies and procedures to effective fundraising management and ensure accurate data and reporting.
  • Provides direction and support to Database Operations and Analytics team; drives the generation of guidelines and systems for best-practice utilization of advanced data analysis and reporting tools; ensures that data requests and reporting needs are met with timely, consistent and accurate provision of information.
  • Provides oversight and on-site expertise for fundraising data management system, currently Raiser’s Edge NXT.

Minimum Qualifications

  • Bachelor’s degree.
  • Eleven years of directly related experience with four years of supervisory experience.

Preferred Qualifications

  • Master’s degree and seven years of directly related experience with four years of supervisory experience.
  • Demonstrated management and leadership experience, preferably in higher education and/or healthcare advancement. 
  • Experience with Blackbaud products is preferred.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.