Title:  Director of Special Programs

Division:  Office of Institutional Advancement
Schedule:  Monday - Friday, 8 am - 5 pm
Work Location:  Hybrid (Remote/Onsite)
Salary Range:  $63,151 - $99,148
FLSA Status:  Exempt
Requisition ID:  9467


The Director of Special Programs is responsible for the development and implementation of a comprehensive fundraising events program, focused on creating numerous engagement opportunities for alumni and donors. This position will report to the Assistant Vice President, Advancement Services and will be responsible for event fundraising management, organizing and managing all aspects of event production that fulfill the desired goals and objectives, including financial reporting, budgeting and project management, as well as facilitating volunteer planning committees, in-kind donation solicitations, vendor relations and working with gift officers and leadership on special donor events and stewardship.  The Director of Special Programs will also have supervisory responsibilities for all special programs staff.  Sets goals for events and fundraising related to events.  Provides coaching to events staff and support staff as it relates to event execution.  Will assign event related tasks to event staff and support.   

The internal title is Manager, Special Programs; the working title is Director of Special programs.


The Office of Institutional Advancement and Alumni Affairs recognizes the importance of work-life balance. This position has the opportunity to work from home partially as part of our hybrid remote/on-site work arrangement.


The Office of Institutional Advancement and Alumni Affairs serves the mission of Baylor College of Medicine, the No. 1-ranked medical school in Texas for research and primary care, the largest recipient in Texas of National Institutes of Health research funding and home to the No. 1-ranked genetics department in the U.S.  As part of the OIAAA team, you will inspire donors and Baylor alumni to give through a variety of ways to advance the College's priorities across four mission areas: healthcare, education, research and community.  

OIAAA activities encompass fund development - at all levels up to major gifts - alumni relations, philanthropic communications, corporate relations and volunteer programs. You'll also play a mission-critical role in Baylor's quest to power the future of health, from helping secure funding for cutting-edge cancer research to obtaining scholarships for aspiring physicians, health professionals and scientists. Our success depends on attracting, promoting and retaining top-notch talent like you.   

OIAAA is committed to Baylor's values of respect, integrity, creativity, teamwork and excellence. We strive to maintain a welcoming and supportive environment where you can apply and grow your talents and skills in support of our vision of improving health through science, scholarship and innovation. To go far, we must go together. Consider joining Baylor College of Medicine and its 120-year legacy of caring for Houston, the state of Texas and the world.

Job Duties

• Provides strategic leadership, planning and implementation for all new and existing events, both cultivation/educational and fundraising events, that supports Baylor College of Medicine’s  strategic plan and fundraising goals.
• Responsible for event budgeting, strategic mailing list development, results analysis, venue selection and details, vendor selection and management, vendor contract negotiations, establishment and monitoring of timelines, volunteer recruitment and management, outreach and solicitation strategy and collateral, on-site requirements, and day-of-event management.
• Ensures an organizational liaison for all third-party fundraising events, providing promotional support and attending events.
• Works with gift officers and leadership to coordinate special donor cultivation events and meetings.
• Works with Advancement Communications team and BCM marketing and communications Department on the production of all event materials, creative and engaging program development and public relations.
• Provides day of event coverage.
• Adhere to established protocols, such as the Baylor College of Medicine’s gift acceptance policy. Ensure reporting requirements and are completed in timely and accurate manner; utilize automated systems for tracking and reporting; record and manage donor/prospect and event data, activity in fundraising technology system.
• Works collaboratively with Advancement staff to ensure appropriate leveraging of event volunteers, attendees and donor relationships.
• Facilitates all volunteer event committees and manages all event volunteers
• Acts as a liaison to community groups and vendors, as assigned.

Minimum Qualifications

  • Bachelor’s degree.
  • Four years of relevant experience. 

Preferred Qualifications

  • At least 5 years of experience coordinating special events (small and large (500+)) for a non-profit with proven track record of success
  • At least 2 years of management experience
  • Experience in an institution of higher education and/or healthcare
  • Proficient use of MS Office (including Word, Excel and PowerPoint)
  • Experience with fundraising donor management systems, preferably Blackbaud products 
  • Excellent verbal/written communication skills
  • Attention to detail and ability to work independently, under deadlines and multi-task



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.