Summary

Job Duties

• Manages schedule – makes new appointments with students, postdocs, collaborators. Answers doodle polls for meeting requests.  Coordinates with other administrative offices for scheduling.
• Manages travel. Submits pretrip approval requests, makes hotel and flight arrangements, submits reimbursements.
• Acts as a liaison with the grants management team, provide needed documentation.
• Keeps CVs and biosketches up to date.
• Responds to requests for letters of recommendation—proofread and edit letters of recommendation, put on letterhead and send PDF to requester.
• Manages updates to research protocols, institutional biosafety protocol, the hazardous agents and hazardous chemicals protocol and inventory, and human protocol licensure.
• Manages licensing and professional society memberships. Renews annual membership and licensing dues. Maintain licenses on software – e.g. Prism, Papers, Biorender, SnapGene, FloJo
• Collates and organizes information related to research, clinical and educational administration.
• Assists with editing manuscripts, manuscript submissions, book chapters and other academic works.
• Supports planning and execution of special events e.g. scheduling and arranging travel, on campus room reservations, and meals for visiting professors, postdoc candidates, or graduation celebrations for students.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Proficiency using Microsoft Office Suite.
• SAS, grants management, managing schedules, and using Concur.