Summary

The Department of Pediatrics is seeking Coordinator, Business Operations who will serve in an administrative and receptionist role for Texas Children's Hospital. This professional would assist with tasks such as providing high-level program support with the Fellows College and Leadership College and Division Chief Boot Camp. This position will also be directing visitors, phone calls, and management of basic things such as mail pick up, facilities coordination, etc. Currently, this floor has 4 different divisions/areas and requires direction from this position.

This position is onsite located in the Texas Medical Center.

Job Duties

• Manages logistics, communications and calendar management, faculty support of the Director(s), and participates in the development of the Pediatrics Leadership College and Division Chief Boot Camp. Administrative support for the Pediatrics Fellows College: lecture management (includes calendar management), recruitment, travel arrangements, orientation, program's annual retreat, management of fellowship education awards and liaison program, SITE exams room and proctor management, participates in monthly meetings, responsible for meeting minutes and distribution to committee, works closely with faculty program director.  
• Provides clerical and data entry assistance, ie, monthly American Academy of Pediatrics (AAP) faculty memberships reviews and notifying AAP contacts with new or terminated membership, annual AAP membership audits, reconcile membership for annual payment. Greet department visitors.  
• Provides telephone coverage, which includes answering telephones, routing calls appropriately, and taking messages when necessary. 
• Sorts and distributes incoming and outgoing mail. Generates shipping labels as needed. 
• Generates and maintains filing systems. 
• Orders supplies for the department. 
• Facilitates service calls for shared equipment.
• Creates occasional travel managements (arrangements and reimbursements; travel expense reports) 
• Performs other job-related duties as assigned. 

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Bilingual Spanish/English.
• Healthcare and/or Administrative experience. 
• Basic skills in Microsoft (word, outlook, excel).