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Title:  Coordinator, Program Management - Administrative Support

Division:  School of Medicine
Schedule:  Monday - Friday, 8 am to 5 pm
Work Location:  Houston, TX
Salary Range:  $34,739 - $43,425
FLSA Status:  Nonexempt
Requisition ID:  8537

Summary

The Coordinator, Program Management will provide administrative and program support to the Curriculum Office. The coordinator will handle travel arrangements, conference management, meeting management & coordination, establish and maintain records, and assist with various educational activities. This position will serve as a key front-line role by providing customer service to faculty, staff and learners within the School of Medicine.

Job Purpose

Provides administrative support for an education program, including undergraduate, graduate, residency, fellowship, clerkship, continuing medical education, or other College-affiliated education programs. 
 

Job Duties

  • Creates, monitors, and tracks documentation of Curriculum Office committees.
  • Schedules and maintains the annual calendar for educational programing.
  • Coordinates room reservations, and A/V needs.
  • Receives and responds to all request for curriculum-related information.
  • Establishes and maintains meeting/event records including recordings, minutes, attendance, presentations, notes, and evaluations.
  • Facilitates Curriculum Committee meetings including calendar coordination, agenda development, and action items.
  • Supports the School of Medicine Curriculum Office (CO).
  • Assists with the conference management-including hotel arrangements, scheduling rooms, conference registration, recruitment, and interview process, including scheduling meetings and making travel arrangements for CO Deans.
  • Assists with travel arrangements for CO Deans to attend conferences.
  • Assists with scheduling & facilitating committee meetings.
  • Participates in planning and developing methods for program implementation and administration.
  • Schedules or coordinates meetings, seminars, or events.
  • Establishes and maintains meeting attendee records.
  • Creates, monitors, and tracks documentation of committee and/or educational activities.
  • Familiar with budget, may assist with A/P processes.
  • Provides administrative support for the Curriculum Office Deans/Directors, including maintaining calendars, scheduling meetings, ordering supplies, preparing correspondence, answering phones, or greeting visitors.

Minimum Qualifications

  • High School diploma or GED.
  • Two years of relevant experience.

Other

  • Customer service, ability to work in a team environment, good oral and written skills, and ability to multi-task.

 

 

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 8537

CA