Summary

We are seeking a highly organized and proactive Administrative Coordinator to provide essential support to faculty and staff within a academic medical environment. This position plays a key role in coordinating day-to-day operations and assisting managing the department. The ideal candidate will possess strong communication skills, detail-orientated, and the ability to juggle multiple priorities efficiently in a fast-paced setting and is committed to supporting clinical, educational, and operational excellence.   

Job Duties

• Provides administrative support to faculty and coordinators schedules, to include maintaining calendars, scheduling meetings, finding meeting locations, creating agendas and taking notes, and creating documents.
• Arranges domestic and international travel using Concur and submits and tracks reimbursements for travel and other faculty-related expenses.
• Assists with faculty credentialing and renewals, licensing tracking, faculty CV formatting, and general office duties (e.g., phones, sanitation).
• Answers department main phone line, screen and route telephone calls, assist in maintaining contact list updates, assist with department mail and maintains division shared email inbox & calendar.
• May provide additional support to faculty as needed.
• Coordinates new patient consultation appointments for faculty to include scheduling, financial clearance and retrieving health information. 
• Perform other job-related duties as assigned. 

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.