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Title:  Coordinator, Business Operations

Division:  TCH Departments
Schedule:  Monday - Friday, 8 am to 5 pm
Work Location:  Houston, TX
Salary Range:  $38,212 - $55,000
FLSA Status:  Nonexempt
Requisition ID:  8562

Summary

Provide administrative support by processing purchasing orders, managing travel, maintaining calendars, composing correspondence, maintain department meeting CME accreditation and coordinate monthly medical resident and SRNA rotators.

This position is located in the TCH Anesthesiology Department.

 

Job Purpose

Provide support to the department by processing purchasing orders, managing travel, maintaining calendars, and composing correspondence.

Job Duties

  • Prepares or oversees the preparation of routine financial/expenditure documents for the organizational unit, maintaining routine financial/expenditure files, and following up on vendor inquires.
  • Calendar management for various assigned faculty.
  • Prepares regular reports, gathering and summarizing data such as meeting attendance documentation, division meeting attendance, and tracking professional license expiration dates.
  • Organizes, screens, and prioritizes mail; answering questions and furnishing information on behalf of supervisor.
  • Uses personal computer and related software for word processing, graphics, and data bases, and spreadsheets.
  • Generates, assists with and proofreading general correspondence.
  • Coordinates departmental meetings, document meeting attendance, meeting minutes, and process CME documentation as needed.
  • Coordinates monthly resident and SRNA rotator access, orientation details and resident meal plan list.
  • Processes resident evaluations.
  • May work with confidential information where discretion is necessary to protect confidentiality, and may maintain confidential files and records.
  • Processes various personnel and financial transactions with in SAP Concur system and purchase orders via SRM; troubleshooting and resolving problems with SAP Concur and SRM.
  • Distributes and maintains departmental announcements.
  • Monitors office supplies and processes supply orders.
  • Reminds faculty of professional licensure renewals and recredentialing.
  • Provides administrative support to assigned faculty.
  • Calendar management.
  • Coordinates department meetings, track meeting attendance, take meeting minutes.
  • Processes CME documentation.
  • Coordinates monthly medical resident and SRNA rotators and evaluations.
  • Sends department announcements.
  • Processes financial transactions using Concur and SRM.

Minimum Qualifications

  • High School diploma or GED.
  • Two years of relevant experience.

Preferred Qualifications

  • Must have experience working in an administrative position in academic healthcare environment and candidate must be familiar with assisting physicians and medical students/residents.
  • Experience with credentialing.
  • The position requires a candidate that is a self starter in which requires little supervision.

 

 

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 8562

CA