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Title:  Coordinator, Business Operations

Division:  Huffington Center on Aging
Schedule:  Monday - Friday, 8 am - 5 pm (Occasional overtime
Work Location:  Houston, TX
Salary Range:  Hiring up to $52,501
FLSA Status:  Nonexempt
Requisition ID:  7245

Summary

Performs a variety of administrative duties which include: Provides administrative support and assistance to all HCOA faculty, staff, and trainees. Performs comprehensive administrative tasks requiring the exercise of discretion and good judgment. Manages multi-level assignments and completes work in a timely manner despite many deadlines and competing requirements. Position reports to the Administrator.

Job Purpose

Provide support to the department by generating and processing human resources paperwork, postdoctoral appointments and visa paperwork, purchasing orders, managing travel, maintaining calendars, and composing correspondence.

Job Duties

•    Generate and processing human resources paperwork, postdoctoral appointments and visa paperwork.
•    Compose and mail correspondence, scheduling appointments and setting up meetings; making and coordinating travel arrangements, places orders, maintaining files, subscriptions and manuscripts.
•    Plan and execute internal and external meetings, send out calendar invites, track attendance, order refreshments.
•    Maintain the schedule of the HCOA conference rooms.
•    Organize and manage incoming and outgoing correspondence.
•    Must be detailed oriented, able to work independently, and a self-starter.

Minimum Qualifications

  • Education Required: High School diploma or GED.
  • Experience Required: Two years of relevant experience.
  • Certification/Licenses/Registration: None Required. 

 

 

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 7245

CA