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Title:  Coordinator, Business Operations

Division:  Pediatrics
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Texas Medical Center, Houston, TX
Salary Range:  $37,463 - $47,768
FLSA Status:  Nonexempt
Requisition ID:  2897
Summary

The Coordinator, Business Operations provides day-to-day oversight of educational and departmental activities to include administrative support for the Pediatrician-Scientist Training & Development (PSTDP) residency training program. Daily educational coordination between faculty, residents, undergraduate students, research trainees, institutional and regulatory administrative offices is required. The PSTDP is one of the newest residency tracks within the Baylor College of Medicine Department of Pediatrics Residency Program.

Job Purpose


The Coordinator, Business Operations must demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the program and institution in organizing and independently prioritizing work, establishing procedures and systems, and ensuring orderly and timely work flow. The Coordinator, Business Operations will coordinate and administer human resource functions and participate in budget review and financial processes. The Coordinator, Business Operations must have mastery of Microsoft Office, excellent written and oral communication skills, and enthusiasm for working as part of a team.

Job Duties
  • Documentation and credentialing for all graduate medical education training conducted within the department by PSTDP trainees, including initiation and completion of credentialing documents as required by house staff.
  • Maintenance of all house staff personnel records, including confidential evaluation and counseling records.
  • Assistance with creation and revision of program correspondence including program booklets and printed materials and forms, as well as website information for PSTDP and special educational events.
  • Organization of scheduled evening and weekend resident activities including monthly seminars and journal clubs.
  • Administration and coordination of PSTDP applicant interviews and longitudinal professional communication with PTSTP applicants.
  • Preparation of written reports and correspondence related to PSTDP program activities.
  • Coordination of PSTDP social functions including special educational events, recruitment activities, annual retreats, research seminars and events, holiday gatherings, journal clubs, and graduation/awards banquets.
  • Initiation and follow-up of check requests, cash requests, purchase orders, and travelreimbursements, as well as troubleshooting of any related problems and issues.
  • Provision of administrative support to the PSTDP Program Directors, including scheduling meetings, triaging calls, preparing agendas, processing purchase orders, facilitating travel, and coordinating activities with administration and human resources.
Minimum Qualifications
  • Required: High School diploma or GED.
  • Required: Two years of relevant experience.
Preferred Qualifications
  • Bachelor's degree in business or related field.

 

Other

Computer and data base management
Research and data analysis skills

  • Excellent verbal and written skills
  • Ability to work collaboratively and effectively with other departments and outside agencies
  • Ability to work with individuals from different countries and cultures
  • Familiarity with Human Resources issues and policies
  • Skills in coordinating multiple, simultaneous ongoing program demands
  • Organizational abilities, attention to detail, dependability and trustworthiness

 

 

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

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