Summary

The Department of Molecular Virology and Microbiology is seeking a highly motivated and detail-oriented Coordinator, Business Operations. This position will provide business operational support through various administrative duties for faculty, staff, students, and administrative team. The ideal candidate will be an effective communicator, team player and have a willingness to learn

Job Duties

• Prepares and processes purchase orders using Jaggaer for administrative staff and if necessary, for research labs.
• Prepares and process purchase orders using Jaggaer for new subcontracts on research grant projects, including the process for getting invoices approved and posted. 
• Submits quotes for contract review and approval as needed.
• Works with Purchasing, research labs and vendors to help clear blocked invoices/encumbrances in Jaggaer and in SAP.
• Assists research labs with tracking down missing orders.
• Processes multiple types of journal vouchers in SAP.
• Submits Facilities Work Orders for common departmental supplies, repairs, etc.
• Assists department Lab Director with monitoring liquid nitrogen tank orders and monitors invoicing for those orders.
• Maintains a department credit card used for multiple types of purchases including monthly reports allocating expenses in Concur.
• Maintains office supply inventory.
• Maintains door key inventory for all department lab, common area and office doors.
• Monitors Iron Mountain service for sensitive/confidential document disposal.
• Distributes departmental mail.
• Handles incoming department phone calls for main office.
• Maintains professional front office area appearance.
• Assists in organizing and coordinating special departmental events.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• At least 2 years of clerical experience preferred.
• Proficiency in Microsoft Word, Excel, Outlook and Teams as well as having overall excellent computer skills.
• Excellent customer skills.
• Good communication skills, both verbal and written.
• Self-motivated and team player.