Summary

The Department of Pediatrics is looking to hire a Coordinator, Business Operations for the TCH West tower 19th floor. This professional would assist with tasks such as providing high-level program support with the Fellows College and Leadership College and Division Chief Boot Camp.  This position will also be directing visitors, phone calls, and management of basic things such as mail pick up, facilities coordination, etc. Currently, this floor has 4 different divisions/areas and requires direction from this position.

Position is located onsite in the Texas Medical Center.

Job Duties

• Manages logistics, communications and calendar management, faculty support of the Director(s), and participates in the development of the Pediatrics Leadership College and Division Chief Boot Camp.
• Provides administrative support for the Pediatrics Fellows College:  lecture management (includes calendar management), recruitment, travel arrangements, orientation, program's annual retreat, management of fellowship education awards and liaison program, SITE exams room and proctor management, participates in monthly meetings, responsible for meeting minutes and distribution to committee, works closely with faculty program director.   
• Provides clerical and data entry assistance, ie, monthly AAP faculty memberships reviews and notifying AAP contacts with new or terminated membership, annual AAP membership audits, reconcile membership for annual payment.
• Greets department visitors.
• Provides telephone coverage, which includes answering telephones, routing calls appropriately, and taking messages when necessary.
• Sorts and distribute incoming and outgoing mail. Generate shipping labels as needed. 
• Generates and maintain filing systems. 
• Orders supplies for the department.
• Facilitates service calls for shared equipment.
• Manages travel (arrangements and reimbursements; travel expense reports)
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Healthcare and/or Administrative experience. 
• Basic skills in Microsoft (word, outlook, excel).