Summary

The Division of Diabetes & Endocrinology at Baylor College of Medicine is seeking a highly organized and proactive Coordinator, Business Operations to support the day-to-day administrative needs of the division. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

Job Duties

Coordinates the day-to-day front desk business operations for the Division including: 

• Provides administrative support to faculty.
• Manages travel and expense reimbursement in Concur in alignment with BCM and Division guidelines. 
• Prepares memos, general correspondence, spreadsheets, and power point presentations, as needed. 
• Manages daily mail run and distribution to all campuses. 
• Troubleshoots facilities, telecom, copier and IT issues.
• Prepares and process office and coffee supply orders, purchase orders and contracts, ensuring all transactions comply with institutional guidelines.
• Maintains updates to finance tracking tool. 
• Tracks maintenance and renewals for office equipment.
• Calendar scheduling and maintenance.
• Assists the Department Administrator with time keeping for the division, monthly reconciliation and other tasks.
• Performs other job-related duties as assigned. 

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Strong technical skills in Microsoft Word, Excel, PowerPoint.
• Strong organizational and time management skills, with the ability to handle multiple tasks and priorities.
• Ability to work independently and as part of a collaborative team