Title:  Coordinator, Business Operations - Admissions

Division:  School of Medicine
Schedule:  Monday - Friday; 8:00 AM - 5:00 PM
Work Location:  Houston, TX
Salary Range:  $44,948 - $58,418
FLSA Status:  Nonexempt
Requisition ID:  11993

Summary

The Business Operations Coordinator position is to provide support to the Admissions Office of the School of Medicine. This position will support the two Admissions Deans and the Admission's office staff through event planning, managing calendars, purchasing, travel and other administrative functions. 

Baylor College of Medicine School of Medicine offers programs that cover the learning continuum from Undergraduate Medical Education (UME), Graduate Medical Education (GME) to Continuing Professional Development (CPD).  In addition, SOM also offers MD/PhD and Baccalaureate/MD programs. Commencing with AY2023-2024, the UME program will expand to Temple, Texas (BCM Temple), in of partnership with Baylor Scott and White Health (BSWH). 

The ideal candidate is team-oriented with an administration background, has strong communication skills, and experience with Microsoft Excel. 

Job Duties

  • Prepares and processes purchasing orders
  • Manages domestic and international travel in the travel management system (Concur)
  • Composes formal and informal correspondence including, but not limited to, creating and formatting presentations. *Calendar scheduling and maintenance for the Associate Dean of Admissions and Diversity Equity & Multicultural Affairs and SOM Asst. Dean of Admissions
  • Submits expenses for reimbursement
  • Inspects and troubleshoots shared department equipment
  • Facilitates service calls as needed
  • Provides additional support to faculty members as needed
  • Coordinates logistics for Annual events
  • Performs administrative functions for Associate Dean of Admissions and Diversity Equity & Multicultural Affairs and SOM Asst. Dean of Admissions
  • Schedules interviews on behalf of the hiring manager and SOM Deans
  • Creates presentations, flyers, Admissions Newsletter and Diversity & Inclusion Newsletter
  • Prepares interviewer ballots and notes after each interview session for the Admissions Committee meetings; ensures notes are file in the applicants' files
  • Prints and files interview evaluations after every interview

Minimum Qualifications

  • High School diploma or GED
  • Two years of relevant experience

Preferred Qualifications

  • Previous administrative experience is a plus
  • Microsoft Excel experience
  • Experience in managing calendars/meetings/faculty support
  • Previous experience with managing/planning events
  • Strong communication skills
  • Team-oriented