Title:  BCM Temporary - Administrative Support

Division:  Continuing Medical Education
Schedule:  Monday - Friday; 8am - 5pm
Work Location:  Hybrid
Salary Range:  $18.40 / hour
FLSA Status:  Nonexempt
Requisition ID:  10740


Temporary Lead Coordinator, Program Management working primarily remotely but with occasional onsite required.  This position is temporary non-benefits eligible for 3-5 months with the possibility of turning into a permanent employee.  


The Division of Continuing Professional Development (CPD) is seeking an experienced professional for the role of Lead Coordinator, Program Management, responsible for supporting Baylor College of Medicine's (BCM) role as an accredited continuing education (CE) provider, including supporting the daily operations to ensure that quality service is provided and compliance is achieved. This person is responsible for designing and developing collaborative educational initiatives in a dynamic team setting using numerous formats and technologies. Background and competencies include planning and implementing accredited education, needs assessment, outstanding written and verbal communication skills, strategic skills in technologies, budgeting, marketing, and organization.

Job Duties

• Manages the compliance components for certified activities to meet deadlines.
• Supports and liaises with education partners to submit and complete continuing education applications.
• Supports the development and execution of educational activities (e.g., conferences, webinars, internet enduring activities) including registration, preparing documents, tracking attendees, evaluation, etc.
• Submits, tracks, and reconciles educational grant applications.
• Monitors activity budget expenses, including maintaining a tracking system for invoices, fees, and payments.
• Develops and reviews promotional materials.
• Develops and reviews educational materials including MS Word, PowerPoint presentations, video recordings, etc.
• Creates and reports results of evaluations, pre-/post-tests, and polls.
• Reviews required documentation for completeness, formats, and payments, when due.
• Updates content, forms, and attachments for public consumption.
• Gathers and analyzes data including preparing reports using ACCME PARS, Excel, MS Word, and Baylor's CE database.
• Serves as documentation historian including filing and tracking documents, managing the shared drive, etc.

Minimum Qualifications

  • High school diploma or GED.
  • Three years of relevant experience.

Preferred Qualifications

  • Bachelor’s degree and/or combination of equivalent or relevant work experience 
  • Master’s degree and/or combination of equivalent or relevant work experience
  • Five or more years of relevant experience
  • CHCP Certification


•    Experience working with an accreditation or credentialing organization preferred.
•    Strong commitment to balancing service with regulatory functions. 
•    Exemplary customer service approach in communicating with internal and external stakeholders.
•    Skilled problem solver, with ability to quickly adapt to changing priories and heavy workloads. 
•    Excellent organizational and prioritization skills with rigorous attention to detail.
•    Ability to manage multiple projects and adhere to strict deadlines.
•    Dedicated to continuous improvement and quality assurance processes.
•    Deploys sound judgment to keep supervisors and team members aware of events with impact on key operations. 
•    Self-directed, self-motivated team player experienced at effectively participating as part of a team. 
•    Excellent oral and written communication skills. 
•    Superior computer skills with competency in MS Office Suite and web-based applications.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.