Summary

The BCM Temporary - Administrative Support provides high-level administrative support to the Chair of the Department of Pediatrics and the Pediatrician-in-Chief. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic academic and clinical environment. The candidate will coordinate meetings, manage calendars, support project tracking, and assist with financial and event-related tasks to ensure smooth operations and effective leadership support.

This temporary position is not eligible for benefits. The maximum assignment length is three months.

Job Duties

• Meeting Support
  • Takes detailed meeting minutes, proofreads, and distributes to relevant stakeholders as requested.
• Calendar & Scheduling
  • Assists with calendar management, schedules meetings, books meeting rooms, and sets up virtual meetings.
• Administrative Coverage
  • Provides backup support to the Pediatrician-in-Chief’s administrative staff during absences or high-volume periods.
• Project Coordination
  • Offers basic project management support to help leaders stay on track with deadlines and deliverables.
• Financial Transactions
  • Processes financial tasks such as membership renewals, purchases, and arranges catering for meetings and events.
• Event Planning
  • Coordinates logistics for events including securing venues, submits contracts for approval, and ensures events meet the standards set by the Pediatrician-in-Chief.

Minimum Qualifications

• High school diploma or GED.
• Three years of relevant experience.

Preferred Qualifications

• 5 years of administrative support experience.
• Prior executive support experience.