Title:  Associate Director of Prospect Research

Division:  Office of Institutional Advancement
Schedule:  Monday - Friday, 8 AM - 5 PM
Work Location:  Houston, TX
Salary Range:  $63,151 - $99,148
FLSA Status:  Exempt
Requisition ID:  9587


Conducts expert level research, categorizes prospects and donors in terms of interest and capacity, and determines when they should be moved to active prospect lists for cultivation, solicitation, and stewardship. Establishes respected and trusted role in navigating prospects and donors through the giving pipeline toward results required throughout the year. Takes a proactive approach in the Office of Institutional Advancement and Alumni Affairs, advancing the sustainability of Baylor College of Medicine and the perpetuation of the institution’s mission, vision and goals.


The internal title is Senior Constituent Strategies Associate; the working title is Associate Director of Prospect Research.

The Office of Institutional Advancement and Alumni Affairs recognizes the importance of work-life balance. This position has the opportunity to work from home partially as part of our hybrid remote/on-site work arrangement.


The Office of Institutional Advancement and Alumni Affairs serves the mission of Baylor College of Medicine, the No. 1-ranked medical school in Texas for research and primary care, the largest recipient in Texas of National Institutes of Health research funding and home to the No. 1-ranked genetics department in the U.S.  As part of the OIAAA team, you will inspire donors and Baylor alumni to give through a variety of ways to advance the College's priorities across four mission areas: healthcare, education, research and community.  

OIAAA activities encompass fund development - at all levels up to major gifts - alumni relations, philanthropic communications, corporate relations and volunteer programs. You'll also play a mission-critical role in Baylor's quest to power the future of health, from helping secure funding for cutting-edge cancer research to obtaining scholarships for aspiring physicians, health professionals and scientists. Our success depends on attracting, promoting and retaining top-notch talent like you.   

OIAAA is committed to Baylor's values of respect, integrity, creativity, teamwork and excellence. We strive to maintain a welcoming and supportive environment where you can apply and grow your talents and skills in support of our vision of improving health through science, scholarship and innovation. To go far, we must go together. Consider joining Baylor College of Medicine and its 120-year legacy of caring for Houston, the state of Texas and the world.

Job Duties

  • Identifies prospective donors and manages prospects and donor relationships by overseeing the management of the prospect/donor research, prepares reports, evaluates prospects, and ensures prospects are moved through the pipeline from qualification to cultivation, solicitation, and stewardship.  Helps develops improved processes as needed.
  • Plans and organizes meetings with Institutional Advancement senior leadership and staff to assign prospects, monitor timely movement through the pipeline, and develop and enhance strategy to convert prospects to donors.
  • Audits, reviews, and corrects actions and opportunities within Raiser's Edge with follow up communication and guidance to senior leadership and staff. 
  • Prepares reports containing new activity entries in Raiser’s Edge and prospect/donor contact information. Takes a proactive coaching role in helping develop strategic donor/prospect interactions, needed research or proposal management in next steps.
  • Works with the fundraising team to develop individual and collective strategies designed to meet giving goals with regard to short-term, mid-term and long-term horizons.
  • Reviews and analyzes information to prepare profiles which include elements such as financial assets and indications of wealth, biographical and family information, community involvement and philanthropic interests. When appropriate, provides suggestions/strategies for qualification, cultivation and solicitation of prospects.
  • Adheres to coding standards to track research activity and screened and identified prospects in donor information system to facilitate reporting. Enter research information as needed.
  • Reviews daily, weekly and monthly publications to uncover timely information about prospects, donors, trustees, board members and others to facilitate in the cultivation of prospects. Providing information to appropriate development staff.
  • Partners with leadership to reassess and produces accurate research information in a standardized format for development purposes.
  • Provides individual fund raisers with information, analysis, and visuals regarding fundraising activities, forecasting, portfolio health, metrics and performance.
  • Oversees subscriptions and services related to prospect research, training for prospect research.


Minimum Qualifications

  • Bachelor's degree.
  • Four years of relevant experience.

Preferred Qualifications

  • Four years of experience in non-profit fundraising, including familiarity with moves management strategies and process.
  • Progressively responsible experience in philanthropy research and prospect development.
  • Mastery level technology and database skills with demonstrated proficiency using fundraising information systems, such as Raiser’s Edge, Microsoft Office products and fundraising software tools, including Blackbaud Analytics.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.