Title:  Assistant Coordinator, Business Operations

Division:  Medicine
Schedule:  Monday - Friday; 8:00 a.m. - 5:00 p.m.
Work Location:  Houston, TX
Salary Range:  $31,581 - $39,477
FLSA Status:  Nonexempt
Requisition ID:  9866


The section of Hospital Medicine is seeking an Assistant Coordinator to support all programs with the day-to-day operations. This position requires excellent organizational skills, flexibility, and the ability to multi-task in a fast-paced environment. Ability to interact professionally and efficiently with both Faculty and Staff, is vital to this role. Excellent written and verbal communication skills, attention to detail, time-management skills and attention to detail are equally important in this position.


Job Duties

  • Sorts, distributes and delivers department mail.
  • Types and prepares a variety of forms and correspondence from rough notes and drafts. Takes minutes at various team meetings.
  • Able to work with confidential information adhering to HIPAA policies
  • Assists with meeting logistics including hand-outs, ordering food, and working with on-site facilities.
  • Files and retrieves a variety of documents; faxes documents for physicians.
  • Calls pharmacy to return inquiries.
  • Assist with the onboarding process for Faculty. 
  • Answers telephone and provides information or directs caller to the appropriate person.
  • Maintains records and files; ensures that all records are updated and modified as necessary. 
  • Assists in auditing patient billing and compliance along with tracking of these tasks.
  • Schedules and creates minutes, agenda's and Power Points for meetings.
  • Assists in event planning for employee morale within the section.

Minimum Qualifications

  • High School diploma or GED.
  • No experience is required. 

Preferred Qualifications

  • High School Diploma and some college
  • One year of relevant experience



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.