Title:  Academic Operations Associate

Division:  School of Medicine
Schedule:  Monday - Friday 8:00 a.m. - 5:00 p.m.
Work Location:  Baylor Main Campus, Houston, TX
Salary Range:  $50,251 - $72,500
FLSA Status:  Exempt
Requisition ID:  2995

The Academic Operations Associate is responsible for managing projects and supporting quality improvement initiatives for the School of Medicine's accreditation compliance program.  This position will assist in organizing and coordinating an effective and efficient Liaison Committee of Medical Education (LCME) and Commission on Colleges of the Southern Association of Colleges and Schools (SACSCOC) accreditation process, including a LCME site visit in 2021-2022.

Most of the duties of the position require a close working relationship with other leaders in Medical Education.

Job Duties

• Assist in monitoring LCME  and SACSCOC standards and work with appropriate faculty and staff to ensure compliance, including ongoing quality improvement and preparation for the institutional self-study, database population, and accreditation site visits (next to occur in 2021-2022).
• Analyzes trends, outcomes, strengths, and weaknesses of key metrics related to LCME and SACSCOC.
• Utilize project management techniques and tools to track and monitor timetables, action items, deliverables and contingency plans for CQI initiatives and SOM accreditation processes.  
• Acts as a super-user of the system(s) for curriculum management, assessment, and evaluation.
• Provides staff training, support and oversight of accreditation-related initiatives and data collection systems.
• Plans, executes and manages a variety of projects to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.



• Coordinates efforts between various stakeholders; coordinates project activities; assigns tasks and provides guidance to personnel responsible for specific functions or phases of the project.  
• Conducts needs assessments, documentation and tools to meet accreditation requirements. Leads accreditation-related professional development for coordinators and program directors.
• May prepare or participate in the preparation of IRB proposals, abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation as required.
• Reviews reports and records of activities to ensure progress is made toward specified program objectives.
• May support committees in scheduling, agenda setting and recording of minutes.

Minimum Qualifications
  • Required: Bachelor's degree.
  • Required: Two years of relevant experience.
Preferred Qualifications
  • Preferred: Master’s degree.
  • Preferred: One to two years of project management experience.
  • Preferred: Previous experience with accreditation.

• Ability to work independently with close attention to detail.
• Ability to use independent judgement to solve problems.
• Excellent communication and interpersonal skills, problem solving, able to diplomatically handle problems of a sensitive and/or confidential nature.
• Superior organizational skills with attention to detail.
• Commitment to providing excellent customer service.





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.