Summary

The Scott Department of Urology is seeking a Coordinator, Business Operations to provide administrative support to the department, faculty, and education program. This position serves as a key resource for coordinating travel, scheduling meetings, managing complex calendars, and composing correspondence. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities while providing exceptional service in a fast-paced academic medical environment.       

Job Duties

Generic Job Duties

• Prepares and processes purchasing orders.
• Manages domestic and international travel in the travel management system (Concur).
• Composes formal and informal correspondence including, but not limited to, creating and formatting presentations.
• Calendar scheduling and maintenance.
• Assists with timekeeping.
• Submits expenses for reimbursement.
• Inspects and troubleshoot shared department equipment.  Facilitates service calls as needed.
• Provides additional support to faculty members as needed.
• Performs other job-related duties as assigned.
  
  

Credentials & Academic Record Management 

• Processes and maintains credentialing for faculty at BCM and affiliated healthcare institutions.
• Manages faculty reappointments and renewals.
• Updates faculty CVs.
• Assists with tracking documentation of training and educational activities.
  
  

Finance & Business Operations

• Assists with departmental business and financial processes (compiling, reviewing, reconciling financial accounts).
• Manages travel arrangements and reimbursements for faculty (flights, hotels, car service).
• Submits travel and non-travel expenses for reimbursement.
• Assists with departmental business and financial processes (compiling, reviewing, reconciling financial accounts).
  
  

Other 

• Performs other job-related duties as assigned.
• Assists with daily operations of education fellowship program (clerkship). 

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Proficiency in Microsoft Office.
• EPIC and Q-Genda experience preferred.