Summary

Pediatrics is seeking temporary administrative support to maintain operational efficiency and ensure continuity of administrative services during an upcoming departmental relocation.

The temporary position will last for a maximum of 3 months, and is not eligible for benefits.

The work arrangement is onsite in the Texas Medical Center with a standard schedule of Monday - Friday, 8:00am - 5:00pm.

Job Duties

• Administrative Support
  • Provides administrative coverage for the Pediatrics Administration Chair and leadership team.
  • Assists with calendar management, meeting coordination, and general office support.
  • Responds to inquiries and directs requests to appropriate department personnel.
• Office Relocation Support
  • Assists with coordinating and executing department relocation activities.
  • Organizes, sorts, boxes, inventories, and labels files, records, and office materials.
  • Ensures files and supplies are accurately tracked and prepared for transport.
  • Supports the setup and organization of workspaces before, during, and after the move.
  • Assists with identifying, purging, and disposing of outdated, duplicate, or unnecessary materials in accordance with department policies.
• General Office Duties
  • Maintains organized work areas and filing systems.
  • Assists with document preparation, copying, scanning, and data entry.
  • Supports special projects and department initiatives as assigned.
  • Perform other job-related duties as assigned.

Minimum Qualifications

• High school diploma or GED.
• Three years of relevant experience.

Preferred Qualifications and Skills

• Previous administrative or office support experience.
• Associate's degree or bachelor's degree in a business-related field may substitute for some experience.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams.

Physical Requirements

• Ability to lift and move boxes and office materials up to 25 pounds as needed.