Title:  Senior Research Administration Associate- Pre-Award and Post-Award

Division:  Neuroscience
Schedule:  Monday - Friday; 8:00 am - 5:00 pm
Work Location:  Texas Medical Center, Houston, TX
Salary Range:  Commensurate with experience
FLSA Status:  Exempt
Requisition ID:  2974
Job Purpose

The Department of Neuroscience is seeking an experienced Senior Research Administration Associate to work closely with research faculty (25+) on pre-award/post-award management of basic science research. This individual will oversee the effort to secure funding for research by coordinating the pre-award/post-award grant application process for faculty applying for federal, state, and private foundation grant funding. Total funding for research and education is up to $30M per year which includes 160+ accounts to maintain for the department.

Job Duties


Pre Award Activities
•    Serves as grants liaison between the faculty, the College, national and international institutions, and federal/private funding agencies.
•    Consults with faculty regarding funding opportunities, eligibility, and application requirements for sponsored funding. The opportunities can range from simple fellowship grants to complex grants and contracts (i.e. U19, IARPA, DARPA, etc.)
•    Develops budgets, from $50K to upwards of $25M, by working closely with the faculty. 
•    Prepares administrative sections in the grant applications through various sites such as ASSIST, Fastlane, Grants.gov, proposalCENTRAL, etc.
•    Certifies summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN), which is used to route applications to our Sponsored Programs Office. 
•    Works closely with our central Sponsored Programs Office to act as a liaison for our faculty to ensure any issues with applications are addressed in a timely manner.
•    Serves as an information resource for faculty, students, and staff- disseminating key information via email and the Office of Research website, as well as attending College-wide workshops and training sessions.

Post Award Activities
•    Conducts financial analysis and prepares special financial reports. These reports can include various significant and complex grants and contracts that require rigorous financial analysis.
•    Oversees award processing, including verification of data entry and transition to post-award division.
•    Prepares outgoing subcontracts (funded grants) and reviews incoming subcontracts (funded applications from an outside institution) in accordance with granting agency guidelines.
•    Ensures time and effort is entered each pay period.
•    Assists with annual progress report submissions (administrative aspects).
•    Performs other duties relative to the particular grant or contract being administered.



Minimum Qualifications
  • Required: Bachelor's degree.
  • Required: Four years of relevant experience.





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.