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Title:  Administrator

Division:  Medicine
Schedule:  Monday - Friday, 8 a.m - 5 p.m
Work Location:  Texas Medical Center, Houston, TX
Salary Range:  Commensurate with experience
FLSA Status:  Exempt
Requisition ID:  3388
Job Purpose

Under the general direction of a department chair or division head, manages the financial, budgetary, and personnel operations of a department at Baylor College of Medicine. Plans, directs and implements the financial, personnel, patient care, research, educational, abd operational activities of a department.

Job Duties

STRATEGIC PLANNING and IMPLEMENTATION

This position is critical to the Department’s long-term success and includes active leadership of and engagement throughout the strategic planning activities for the Department. 

Responsibilities include:
• Developing, obtaining approval for, and directing short and long-term strategic business plans for the Department, in alignment with overall institutional priorities while actively serving as the senior financial and administrative manager.
• Preparing business analyses, funding plans, and development proposals; implementing plans for new programs; and designing and executing changes to existing programs.

OPERATIONS MANAGEMENT

• Directing strategic business, programmatic, policy development, and operational planning in concert with the Chair and Chief Operating Officer.
• Providing financial analysis and programmatic oversight for the Department.
• Planning and managing all financial areas including all aspects of revenue and expense management.
• Providing administrative direction and coordination of day-to-day functions.

ACADEMIC PROGRAM ADMINISTRATION
The education programs include, but are not limited to, Undergraduate Medical Education (UME), Graduate Medical Education (GME), Continuing Medical Education (CME), Allied Health and Graduate School of Biomedical Sciences.  BCM education programs are accredited by several accreditors, it is vital to ensure BCM programs stay in compliance with all standards and regulations.  In support of the Department Chair, responsibilities related to academic program administration includes:
• Responsible for oversight of all administrative aspects of all educational programs. In conjunction with the Program Director and Academic Coordinator, develop departmental administrative policies and procedures to insure that educational requirements are met for all learners.

CLINICAL and PATIENT CARE MANAGEMENT

The Department Administrator is responsible for the administrative management of clinical programs that are significant in value and reputation to BCM.  Responsibilities include:
• Analyzing charge capture, denial reasons, and reimbursement patterns, and recommending process improvements.
• Analyzing and recommending action concerning clinical productivity and physician billing activities. Coordinating with PBS to assure billing information and coding provides appropriate reimbursement for physician and facility/technical services.

 

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RESEARCH ADMINISTRATION

The Department’s research portfolio includes clinical trials and basic science labs.  Research programs are one of the hallmarks of our success.  The Department Administrator leads medicine research administration to accomplish the following responsibilities, including:

• Understanding all grant and contract funding sources and how they impact Departmental funds flow, faculty effort, etc.
• Leading the analytical review of monthly budget reports to satisfy requirements of sponsor agency, institution, and investigators for planning, budgeting, auditing, and oversight purposes.

PEOPLE MANAGEMENT

The Department Administrator is responsible for multiple direct reports to direct finance, research administration, education administration, human resources, and the clinical mission. 

BUDGET and FINANCIAL MANAGEMENT

The Department Administrator leads complex Departmental finances and budget functions.  Responsibilities include:

• Assuming the overarching fiscal responsibility and directing the Department’s financial staff.
• Strategically managing financial resources for the Department to achieve optimal utilization, including financial planning, budgeting, and accounting functions of the academic and medical service units.
• Exercising independent judgment and decision-making authority as delegated by the Chair to facilitate the optimal use of all resources.
• Coordinating, monitoring, and managing separate budgetary units in multiple entities.
• Directing Departmental operational codes.
• Providing the planning, budgeting, and accounting functions for operating.
• Analytically reviewing financial reports and records, and initiating corrective action in coordination with College leadership.
• Providing fiscal guidance and counsel to faculty and staff to help facilitate leadership’s ability to achieve scientific and educational goals.
• Leading the process for the allocation of funding of faculty salaries and clinical incentive plans.

Minimum Qualifications
  • Education Required: Master’s degree in Business, Health Care Administration or related field.
  • Experience Required: Ten years of relevant experience, with at least Five years of supervisor experience.
  • Certification/Licenses/Registration: None Required. 
Preferred Qualifications

A minimum of 10 years progressively responsible experience in administrative management, to include proficiency in budgeting, grants and contracts, clinical administration, personnel supervision and space and facilities management.

 

 

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 3388

CA; CH